Department value guide

What each department does, and what it would cost to hire for

Pick the departments that fit the business. Then set pay rates the client believes, add the leaks that are really costing them, and see what growth would take with hiring compared with our model.

Quick views
Departments running3 of 7 Each one does the work of a full-time hire.
Hires you would need3One person per department, at minimum.
Payroll equivalent per year $0At the pay rates set below, plus benefits.

Our model compared with payroll

Hiring puts a person in each chair. Our departments keep the work moving without the overhead of managing a team.

What mattersHiring in-houseOur departments
Getting started Write the job, recruit, interview, then train.We set it up with you, and it starts running.
Hours covered One person covers about 40 of the 168 hours in a week. Replies, scheduling and posting keep going nights, weekends and holidays.
Sick days and turnoverGaps while someone is out, and starting over when someone leaves. The department keeps running.
Growing or slowing downHiring and letting people go.Switch a department on or off.
Management You manage people, performance and payroll.You review a short report each month.
Judgment and presence People bring in-person presence and judgment.Your team keeps the decisions. We take the repeatable work off their plate.

Set pay rates the client believes

Every role starts at the national median. Slide each one to what this client would really pay in their market, and every number on the page updates.

43%
Health cover, payroll taxes, paid time off. Employers average about 43% on top of wages.
Medians: U.S. Bureau of Labor Statistics (May 2025) and PayScale.

Where money is slipping away

Tick the leaks that really happen in this business and give rough numbers. Each leak shows which department plugs it. The starting numbers are examples, so replace them with the client's.

This is money exposed to a gap, not money guaranteed back.
30%
Only leaks plugged by a running department count toward what is won back.
Exposed each month$0
Exposed each year$0
Won back per year$0

What it takes to grow

More jobs mean more calls, quotes, follow-up, scheduling and billing. Here is how many people that takes the traditional way, and what they cost.

$5,000
40
Double
20
The admin, sales and follow-up load one person can carry for the added work.
$48,310
Starts at the administrative assistant median. Benefits are added at the rate above.
Added jobs per year40
Added profit per year$0
People to hire to cover them0
Added payroll per year, with benefits $0
Profit left after new hires$0

The return: our model compared with hiring

Same goals, two ways to get there. Both sides earn the growth profit and the leaks won back. The difference is what it costs to carry the work.

More left in the business in year one with our model
$0
Traditional hiring
Staff for the running departments$0
New hires to cover growth$0
Cost per year$0
Value created$0
Net in year one$0
Our departments
Setup for the running departments$0
12 months of running them$0
Cost in year one $0
Value created$0
Net in year one$0
Traditional hiring$0
Our departments $0

Assumes the running departments absorb the added workload from growth. At much higher volume their monthly price can rise. These are planning numbers, not a forecast.

Pay rates default to national medians from the U.S. Bureau of Labor Statistics (May 2025) for receptionists, administrative assistants, customer service representatives, bookkeeping clerks and video editors, and PayScale averages for sales operations coordinators and social media managers. The default 43% for benefits and payroll costs comes from BLS employer compensation data (June 2026). Our pricing is the standard estimate from the quote builder.